Manajemen Kearsipan untuk Tertib Administrasi di Kantor Kecamatan Salahutu, Kabupaten Maluku Tengah

Published: Dec 5, 2025

Abstract:

Purpose: The purpose of this community service program is to improve the understanding and skills of employees in organizing archives to support administrative order, thereby enhancing the efficiency and effectiveness of organizational work.

Methodology: The activity was carried out at the District Office of Salahutu, involving employees as participants. The approach used was an interactive lecture method, combining theoretical explanation with direct practice. Participants learned about the importance of archives, mail management, file formation, archive reduction, and archive preservation. Supporting tools included archive classification forms, filing cabinets, and labeling equipment.

Results: The program resulted in increased participants’ knowledge and skills in organizing archives systematically according to established procedures. The District Office adopted a one-gate system for incoming and outgoing mail, developed archive formation guidelines, and began implementing digital archiving. Overall, the activity positively improved the quality of archival management, making the process more structured, systematic, and capable of meeting organizational needs effectively and efficiently.

Conclusions: The archival organization program demonstrated a positive impact on employees’ understanding and practical skills. With comprehensive materials, interactive learning, leadership support, and active participation, archive management became more organized, efficient, and aligned with administrative standards. Challenges such as employee resistance and misconceptions were addressed through intensive socialization and technological innovations, including digital archiving.

Limitations: This program was only implemented in one location and within a limited timeframe, so its results may not represent other regions with different conditions.

Contribution: This program contributes to improving public sector administrative management, particularly in archival practices.

Keywords:
1. Archive Management
2. Administrative Order
3. Community Service
4. Digital Archive System
5. Public Sector
Authors:
Petronela Sahetapy
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How to Cite
Sahetapy, P. (2025). Manajemen Kearsipan untuk Tertib Administrasi di Kantor Kecamatan Salahutu, Kabupaten Maluku Tengah. Yumary: Jurnal Pengabdian Kepada Masyarakat, 6(2), 505–512. Retrieved from https://penerbitgoodwood.com/index.php/jpm/article/view/5358
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Vol. 6 No. 2 (2025): Desember
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References

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    Alyaseri, I., Furaijl, H., Mizban, B., Almagtome, A., & Al-Yasiri, A. (2024). Public sector governance as a tool to enhance the productivity of government spending: an international comparative study. Polish Journal of Management Studies, 29(2), 48–65. 10.17512/pjms.2024.29.2.03

    Carbajal, I. A., & Caswell, M. (2021). Critical digital archives: a review from archival studies. The American Historical Review, 126(3), 1102–1120. 10.1093/ahr/rhab359

    Caswell, M. (2021). Urgent archives: Enacting liberatory memory work. Taylor & Francis.

    Chen, T., Chen, X., Zhang, S., Zhu, J., Tang, B., Wang, A., Dong, L., Zhang, Z., Yu, C., & Sun, Y. (2021). The genome sequence archive family: toward explosive data growth and diverse data types. Genomics, Proteomics & Bioinformatics, 19(4), 578–583. https://doi.org/10.1016/j.gpb.2021.08.001

    Colavizza, G., Blanke, T., Jeurgens, C., & Noordegraaf, J. (2021). Archives and AI: An overview of current debates and future perspectives. ACM Journal on Computing and Cultural Heritage (JOCCH), 15(1), 1–15. https://doi.org/10.1145/3479010

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    Hanlon, M., Yeung, K., & Zuo, L. (2022). Behavioral economics of accounting: A review of archival research on individual decision makers. Contemporary Accounting Research, 39(2), 1150–1214. https://doi.org/10.1111/1911-3846.12739

    Hardana, A. (2024). Pondok Pesantren’s Transformational Leadership Analysis of the Financial Reporting Company’s Accountability. Studi Akuntansi, Keuangan, Dan Manajemen, 4(1), 1–11. https://doi.org/10.35912/sakman.v4i1.2778

    Hardiyanto, D., Wijaya, M., & Satyawan, A. (2025). The role of marketing communications in influencing the promotion and visibility of tourist destinations: A systematic literature review. Journal of Sustainable Tourism and Entrepreneurship, 6(2), 93–111. https://doi.org/10.35912/joste.v6i2.2266

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    Jaillant, L., & Rees, A. (2023). Applying AI to digital archives: trust, collaboration and shared professional ethics. Digital Scholarship in the Humanities, 38(2), 571–585. https://doi.org/10.1093/llc/fqac073

    Klijn, E. H., Koppenjan, J., Spekkink, W., & Warsen, R. (2025). Governance networks in the public sector. Taylor & Francis.

    Mandulangi, J., Mundung, D. E. W., Makinggung, J. P. T., & Tuwaidan, A. E. (2024). Enhancing Administrative Efficiency Through Archive Management at the Malalayang District Office, Manado City, Indonesia. International Journal of Business and Applied Economics, 3(6), 1131–1140. 10.55927/ijbae.v3i6.11599

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    Pramesti, N. A., Junarto, R., & Farid, A. H. (2023). Land Archive Authentication as a Result of Media Transfer at the Land Office. Marcapada: Jurnal Kebijakan Pertanahan, 3(1), 1–15. 10.31292/mj.v3i1.38

    Qi, T., Ma, L., Zhou, W., & Dai, L. (2023). Traditional village digital archival conservation: A case study from Gaoqian, China. Archives and Records, 44(2), 202–220. 10.1080/23257962.2022.2104236

    Rahim, M. J., Islam, M. J., Nath, S. D., Rahim, M. I. I., & Yeasir, A. (2024). Blockchain adoption in sustainable supply chains: Opportunities, challenges, and sustainability impacts across sectors. Annals of Human Resource Management Research, 4(2), 153–180. https://doi.org/10.35912/ahrmr.v4i2.2523

    Rahmawati, Y., & Hadian, H. N. (2022). The influence of debt equity ratio (DER), earning per share (EPS), and price earning ratio (PER) on stock price. International Journal of Financial, Accounting, and Management, 3(4), 289–300. https://doi.org/10.35912/ijfam.v3i4.225

    Sulaiman, E., Fitralisma, G., Fata, M. A., & Nawawi, R. (2024). Empowering local communities engagement: Rural tourism and business innovation for SDGs desa. Journal of Sustainable Tourism and Entrepreneurship, 5(1), 31–44. 10.35912/joste.v5i1.1968

    Velte, P. (2022). Archival research on integrated reporting: a systematic review of main drivers and the impact of integrated reporting on firm value. Journal of Management and Governance, 26(3), 997–1061.

    Velte, P. (2023). Does sustainable board governance drive corporate social responsibility? A structured literature review on European archival research. Journal of Global Responsibility, 14(1), 46–88. 10.1108/JGR-05-2022-0044

    Zuiderwijk, A., Chen, Y.-C., & Salem, F. (2021). Implications of the use of artificial intelligence in public governance: A systematic literature review and a research agenda. Government Information Quarterly, 38(3), 101577. https://doi.org/10.1016/j.giq.2021.101577

  1. Aguiar, L., McCafferty, C., & McLaughlin, C. (2022). Re-Shaping the Digital Archive: From the Prisons Memory Archive to We Were There. Vernon Press Wilmington.
  2. Alyaseri, I., Furaijl, H., Mizban, B., Almagtome, A., & Al-Yasiri, A. (2024). Public sector governance as a tool to enhance the productivity of government spending: an international comparative study. Polish Journal of Management Studies, 29(2), 48–65. 10.17512/pjms.2024.29.2.03
  3. Carbajal, I. A., & Caswell, M. (2021). Critical digital archives: a review from archival studies. The American Historical Review, 126(3), 1102–1120. 10.1093/ahr/rhab359
  4. Caswell, M. (2021). Urgent archives: Enacting liberatory memory work. Taylor & Francis.
  5. Chen, T., Chen, X., Zhang, S., Zhu, J., Tang, B., Wang, A., Dong, L., Zhang, Z., Yu, C., & Sun, Y. (2021). The genome sequence archive family: toward explosive data growth and diverse data types. Genomics, Proteomics & Bioinformatics, 19(4), 578–583. https://doi.org/10.1016/j.gpb.2021.08.001
  6. Colavizza, G., Blanke, T., Jeurgens, C., & Noordegraaf, J. (2021). Archives and AI: An overview of current debates and future perspectives. ACM Journal on Computing and Cultural Heritage (JOCCH), 15(1), 1–15. https://doi.org/10.1145/3479010
  7. De Kosnik, A. (2021). Rogue archives: Digital cultural memory and media fandom. mit Press.
  8. Freeberg, M. A., Fromont, L. A., D’Altri, T., Romero, A. F., Ciges, J. I., Jene, A., Kerry, G., Moldes, M., Ariosa, R., & Bahena, S. (2022). The European genome-phenome archive in 2021. Nucleic Acids Research, 50(D1), D980–D987. 10.1093/nar/gkab1059
  9. Hanlon, M., Yeung, K., & Zuo, L. (2022). Behavioral economics of accounting: A review of archival research on individual decision makers. Contemporary Accounting Research, 39(2), 1150–1214. https://doi.org/10.1111/1911-3846.12739
  10. Hardana, A. (2024). Pondok Pesantren’s Transformational Leadership Analysis of the Financial Reporting Company’s Accountability. Studi Akuntansi, Keuangan, Dan Manajemen, 4(1), 1–11. https://doi.org/10.35912/sakman.v4i1.2778
  11. Hardiyanto, D., Wijaya, M., & Satyawan, A. (2025). The role of marketing communications in influencing the promotion and visibility of tourist destinations: A systematic literature review. Journal of Sustainable Tourism and Entrepreneurship, 6(2), 93–111. https://doi.org/10.35912/joste.v6i2.2266
  12. Hawkins, A. (2022). Archives, linked data and the digital humanities: increasing access to digitised and born-digital archives via the semantic web. Archival Science, 22(3), 319–344.
  13. Iudin, A., Korir, P. K., Somasundharam, S., Weyand, S., Cattavitello, C., Fonseca, N., Salih, O., Kleywegt, G. J., & Patwardhan, A. (2023). EMPIAR: the electron microscopy public image archive. Nucleic Acids Research, 51(D1), D1503–D1511.
  14. Jaillant, L., & Rees, A. (2023). Applying AI to digital archives: trust, collaboration and shared professional ethics. Digital Scholarship in the Humanities, 38(2), 571–585. https://doi.org/10.1093/llc/fqac073
  15. Klijn, E. H., Koppenjan, J., Spekkink, W., & Warsen, R. (2025). Governance networks in the public sector. Taylor & Francis.
  16. Mandulangi, J., Mundung, D. E. W., Makinggung, J. P. T., & Tuwaidan, A. E. (2024). Enhancing Administrative Efficiency Through Archive Management at the Malalayang District Office, Manado City, Indonesia. International Journal of Business and Applied Economics, 3(6), 1131–1140. 10.55927/ijbae.v3i6.11599
  17. Miller, S. J. (2022). Metadata for digital collections. American Library Association.
  18. Nayak, V., & Hegde, K. P. (2023). Digital archives and preservation of Zakat-related documents: Towards a comprehensive resource for islamic philanthropy. Proceedings of International Conference on Islamic Civilization and Humanities, 1, 89–105.
  19. Pramesti, N. A., Junarto, R., & Farid, A. H. (2023). Land Archive Authentication as a Result of Media Transfer at the Land Office. Marcapada: Jurnal Kebijakan Pertanahan, 3(1), 1–15. 10.31292/mj.v3i1.38
  20. Qi, T., Ma, L., Zhou, W., & Dai, L. (2023). Traditional village digital archival conservation: A case study from Gaoqian, China. Archives and Records, 44(2), 202–220. 10.1080/23257962.2022.2104236
  21. Rahim, M. J., Islam, M. J., Nath, S. D., Rahim, M. I. I., & Yeasir, A. (2024). Blockchain adoption in sustainable supply chains: Opportunities, challenges, and sustainability impacts across sectors. Annals of Human Resource Management Research, 4(2), 153–180. https://doi.org/10.35912/ahrmr.v4i2.2523
  22. Rahmawati, Y., & Hadian, H. N. (2022). The influence of debt equity ratio (DER), earning per share (EPS), and price earning ratio (PER) on stock price. International Journal of Financial, Accounting, and Management, 3(4), 289–300. https://doi.org/10.35912/ijfam.v3i4.225
  23. Sulaiman, E., Fitralisma, G., Fata, M. A., & Nawawi, R. (2024). Empowering local communities engagement: Rural tourism and business innovation for SDGs desa. Journal of Sustainable Tourism and Entrepreneurship, 5(1), 31–44. 10.35912/joste.v5i1.1968
  24. Velte, P. (2022). Archival research on integrated reporting: a systematic review of main drivers and the impact of integrated reporting on firm value. Journal of Management and Governance, 26(3), 997–1061.
  25. Velte, P. (2023). Does sustainable board governance drive corporate social responsibility? A structured literature review on European archival research. Journal of Global Responsibility, 14(1), 46–88. 10.1108/JGR-05-2022-0044
  26. Zuiderwijk, A., Chen, Y.-C., & Salem, F. (2021). Implications of the use of artificial intelligence in public governance: A systematic literature review and a research agenda. Government Information Quarterly, 38(3), 101577. https://doi.org/10.1016/j.giq.2021.101577